PSI Treasurer & Contracts Director - Board of Directors

Role Purpose 

The Treasurer & Contracts Director oversees PSI’s financial governance, risk management, contractual arrangements, and long-term strategic financial planning. This role ensures PSI’s stability, supports Board decision-making, and maintains oversight of outsourced Secretariat and financial providers.

Responsibilities: 

Financial Oversight & Governance

  • Review and approve fortnightly finance pack including invoice checks, coding, approvals, and evidence. 
  • Review monthly management accounts and monitor variances.
  • Provide regular financial updates to the PSI Board. 
  • Review year-end accounts and approve submission to external auditors. 
  • Support external audit and ensure Companies House details are accurate. 
  • Oversee the internal audit process and appointment of internal auditors. 

Budgeting & Financial Planning

  • Lead annual budget cycle including templates, consolidation, and Board presentation.
  • Monitor actuals vs budget and identify risks.
  • Coordinate budget input with Directors and Secretariat.

Income & Invoicing

  • Collaborate with the Secretariat to ensure timely and accurate invoicing for activities such as Wiley Journal Club sponsorship and EFSPI cost-sharing.
  • Provide oversight and support to ensure that the accountant at the Secretariat appropriately handles VAT treatment for UK and international activities. 

Contract Management

  • Review contracts approaching expiry and lead renegotiations.
  • Act as liaison with Secretariat and financial providers.
  • Escalate contractual or service issues to senior contacts when required. 

Governance, Reporting & Meetings

  • Provide Treasurer content for the Annual Report. 
  • Prepare AGM slides and present annual financials.
  • Attend Board meetings (~10 per year) and contribute strategically.
  • Participate in Strategy Day and long-term planning.
  • Maintain knowledge of relevant governance documents (COGs). 

Banking & Reserves Management

  • With PSI Secretariat maintain appropriate access to PSI’s banking accounts.
  • Manage reserves strategy.
  • Monitor Euro and GBP balances to avoid unnecessary conversion. 

Collaboration with Secretariat

  • Coordinate with PSI Secretariat teams across finance, membership, events, IT, and governance.
  • Ensure timely delivery of management accounts and contract compliance. 

Other Responsibilities 

  • Support risk assessment and strategic projects.
  • Support committees with financial process guidance. 

Time Commitment

  • Fortnightly review of finance pack.
  • Monthly review of management accounts.
  • Annual budgeting and year-end audit responsibilities.
  • Attendance at ~10 Board meetings. 

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