Role Purpose
The Treasurer & Contracts Director oversees PSI’s financial governance, risk management, contractual arrangements, and long-term strategic financial planning. This role ensures PSI’s stability, supports Board decision-making, and maintains oversight of outsourced Secretariat and financial providers.
Responsibilities:
Financial Oversight & Governance
- Review and approve fortnightly finance pack including invoice checks, coding, approvals, and evidence.
- Review monthly management accounts and monitor variances.
- Provide regular financial updates to the PSI Board.
- Review year-end accounts and approve submission to external auditors.
- Support external audit and ensure Companies House details are accurate.
- Oversee the internal audit process and appointment of internal auditors.
Budgeting & Financial Planning
- Lead annual budget cycle including templates, consolidation, and Board presentation.
- Monitor actuals vs budget and identify risks.
- Coordinate budget input with Directors and Secretariat.
Income & Invoicing
- Collaborate with the Secretariat to ensure timely and accurate invoicing for activities such as Wiley Journal Club sponsorship and EFSPI cost-sharing.
- Provide oversight and support to ensure that the accountant at the Secretariat appropriately handles VAT treatment for UK and international activities.
Contract Management
- Review contracts approaching expiry and lead renegotiations.
- Act as liaison with Secretariat and financial providers.
- Escalate contractual or service issues to senior contacts when required.
Governance, Reporting & Meetings
- Provide Treasurer content for the Annual Report.
- Prepare AGM slides and present annual financials.
- Attend Board meetings (~10 per year) and contribute strategically.
- Participate in Strategy Day and long-term planning.
- Maintain knowledge of relevant governance documents (COGs).
Banking & Reserves Management
- With PSI Secretariat maintain appropriate access to PSI’s banking accounts.
- Manage reserves strategy.
- Monitor Euro and GBP balances to avoid unnecessary conversion.
Collaboration with Secretariat
- Coordinate with PSI Secretariat teams across finance, membership, events, IT, and governance.
- Ensure timely delivery of management accounts and contract compliance.
Other Responsibilities
- Support risk assessment and strategic projects.
- Support committees with financial process guidance.
Time Commitment
- Fortnightly review of finance pack.
- Monthly review of management accounts.
- Annual budgeting and year-end audit responsibilities.
- Attendance at ~10 Board meetings.